Configuring Payments and Disbursements

There is a specialist work type designed to assist you in the management of Payments and Accounts Payable processes. This work type can be configured to assist you in managing payments of many different types – disbursements, settlement payments, debt and so on.

Here is an example end user view of payments for a Matter:

Just like any other work type you define a “tree” of payment types within the system. This enables you to specialise the types of payments for specific use cases.

Each of these can be configured with their own:

End to end processes including approval and delegated authority steps
Case accounting structures
Price lists (for pre-approved pricing)

Out of the box Payments support:

Capture of Purchase Order details including bulk assignment of POs
Capture of Supplier Invoice details and enforcement that full documentation is supplied prior to the PO being submitted.

In addition, like any other work item, you are free to extend this functionality via modeller as you see fit.

Configure Payment Transaction Item Types

Payment Transaction Items refer to the different types of data capture that can be configured against a Payment and affect the highlight element on the Payment screen.

There are many different types of data capture that can be achieved including the following “seeded” examples

Your choice depends on the level of detail you want to capture on a Payment Request and how much detail you need to send to external systems.

The available settings are as follows

SCREENSHOT	SETTING & DESCRIPTION
	Details This configuration enables you to provide top level information concerning this transaction item type.
	Display Settings Via the display settings you can specify Always on Form – whether the line item always appears on the payment form Whether you can have multiple instances of this line item on a payment Whether the line item description is Not Required A user entered description Picked from a Goods and Services list Whether it is mandatory that this item is entered or not
	Tax Settings Through the Tax settings you can specify Capture Specifies whether the tax code is enabled/disabled or hidden from users Tax Amount Specifies whether the tax code is enabled/disable or hidden from users

A transaction item type “wraps” all of this different configuration into a number of item types that can then be configured against individual cases.

Configure Payment Data Capture

The data capture behaviour for your payment is configured within the Payment details aspect for your specific Payment work type.

This requires the configuration of specific Payment Aspects including:

Payment Request details
Purchase Order Details
Invoice Details

Payment Request Details

Configure Payment Processes

Like all other work types Payments are managed according to a top level Phase Plan.

In common with other work types you can then configure this phase plan for

Approval Models
Adjustments can be sent for approval based on financial values or authority limits. The approvals can then be managed within the application like any other request.
Specifying when transactions status by phase
(see Case Ledger)
For each phase you can specify whether the transaction status is considered to be:
- WIP – work in progress
- Posted
- Reversed

Configure Portal Widgets for Payments

Budget Status

The Budget Status widget is often configured on Matter home pages to show a summary across various budgets.

This view is enabled by adding the following widget to your portal definition.

List Views

There is a new list view provider available to create list views from Budget Transactions Log

Like any other list view provider, you can then use this to create a new list view from modeller > list views

This list view provider provides the following filter options to enable you to provide specific list views